Terms & Conditions

This Short Term Rental Agreement (“Agreement”) is made by and between Bali Hai Beach Resort (“Manager”) and Registered Guest. The parties hereby agree as follows:

A processed payment constitutes acceptance of reservations terms not signature status for acceptance.

Room Type: Guest agrees that they are booking a room type based on size (Studio, 1 Bedroom, 2 Bedroom), location (Beachfront/Courtyard), and elevation (Ground/Second Floor). While all efforts are made to accommodate specific room requests these can not and will not be guaranteed and reservations may be moved to a comparable room type.

Term of the Lease: The lease begins at 3 pm on the “Check-in Date” and ends at 10 am on the “Check-out Date” listed on Booking Confirmation (unless previously arranged) and will be strictly enforced in order to allow time for housekeeping to clean property adequately between guests. Early check in and late check outs are subject to additional fees and only available with prior approval from manager and can not and will not be guaranteed. No late check out requests requested after 3pm the day before check-out will be granted.

Minimum Stay: This property requires a minimum night stay (at discretion of Manager) and will be charged the nightly rate. Longer minimum stays or specific check-in or check-out days of the week may be required during holiday or peak seasons. If a rental is for more than 21 days, the guest will be charged and required to allow for a mid-stay clean every 21 days.
Guest Restrictions & Maximum Occupancy: Registered Guest must be at least 25 years of age. Guests must be able to provide photo identification at any time before or during stay. 

Base / Maximum Occupancy is as follows: Studios – 2 / 2, 1 Bedrooms – 2 / 4, Two Bedrooms – 4 / 6

Additional occupants above base occupancy are subject to additional fee. Children 2 years and younger are not included in occupancy requirements. Guests are allowed to have an additional MAX of 2 daytime guests. Daytime guests are not permitted overnight.

PAYMENT, DAMAGE DEPOSIT & CANCELLATION POLICIES AND SCHEDULES:

To secure the booking, a payment of 50% of the grand total is due within 1 day of your confirmation of intention to book.Any and all amounts payable, whether they be a second partial payment or the grand total must be fully settled 60 days prior to arrival. If that date has already passed, then payment must be fully settled within 1 days of confirmation of intention to book.

Rates are subject to change until reservation is confirmed. No dates will be held for reservation requests in which no deposit has been paid or without express written consent of Manager. Reservations are only confirmed upon receipt of deposit and receipt of Booking Confirmation. It is the responsibility of the guest to ensure accuracy of dates confirmed. After booking confirmed, rates or dates of reservation will not be adjusted for any newly published rates applicable to dates of existing reservations.

When reservations are booked and paid directly through third-party website, any additional payments due will be requested and must be paid through the website used to book. Any payment schedules agreed upon at time of booking supersede payment schedule listed here. Service fees depend on website used to book reservation and are paid directly to website at time of booking and not paid to owner/manager. As a result, total amount due included in the Booking Confirmation does NOT include service fees nor can these be refunded or adjusted by the Owner/Manager.

For any additional payments required, you will be emailed reminders from the site in which you booked which includes link to submit payment close to your due date. It is your responsibility to submit remaining balances due by the due date. Reservations in which balances are not timely paid are subject to cancellation without a refund. We require a credit card on file prior to or on arrival for any incidentals.

Rates & Fees: All rental rates are charged on a nightly basis.

  • Additional occupants exceeding the base occupancy number per room type are subject to a $25/per person per night fee. 
  • Resort fee in the amount of 12% of rental rate is required for all reservations. This fee includes the following amenities: departure clean, parking, pool access, laundry, clean linen service, wireless internet, cable television, local phone service, beach chairs, towels and umbrella for personal use, and basic amenities starter set in room upon arrival.
  • Early check-in (12 noon) is available to be requested and scheduled with approval and fee payment as follows: Studios/1 Bedroom – $50, 2 Bedrooms – $100 (fee waived for those guests moving rooms)
  • Late check-outs (7 pm) can be requested 24 hours prior to departure if available with approval and fee payment as follows: Studios/1 Bedroom – $125, 2 Bedrooms – $150 (fee waived for those guests moving rooms)
  • Mid-stay cleans are in the amount of $60 for studios and 1 bedrooms and $75 for 2 bedrooms
  • Evidence of pets and/or smoking in rooms is subject to fee of $250 for additional cleaning.

Taxes: Florida sales (7%) and Manatee County (5%) taxes are collected (12% total) on all rental rates & fees. In the event of any tax law changes applicable for the reservation dates, the guest is responsible to pay the monetary difference that may occur. These changes can affect reservations already paid in full and guest is responsible to pay the additional fees should they occur. Third party websites may collect a portion or all of these taxes and therefore Grand Totals provided in agreement may differ than those provided by third party website in which you booked. See Booking Confirmation for details.

Cancellation Policy: All cancellation requests must be initiated in writing by the guest through website in which they booked. Cancellation requests received prior to 60 days from arrival date will receive a refund minus one night’s rent plus tax. Cancellation requests received inside 60 days from arrival date for cancelling entire or portion of reservation, refunds of deposit or full payment are subject to manager’s ability to re-rent the room type for the same number of nights or specific policy of website used to book (see below) and a refund will be given in the amount we were able to re-rent the property minus one night’s rent plus tax. We do not make any guarantee that we will be able to rent the property at rate originally paid. If your check-in date is greater than 60 days out, you may opt to move your reservation to any available dates (with same rental requirements) within 1 year plus the difference in current rate, if any. Cancellations for any number of nights in which the home cannot be re-rented, non-arrivals, late arrivals, early departures or alterations that result in a loss of revenue will receive no refunds. Manager/Owner reserves the right to cancel any reservation for any reason subject to issuing a full refund without penalty or responsibility for providing lodging elsewhere.

Trip/Storm Insurance: We encourage all renters to purchase traveler insurance including comprehensive trip cancellation insurance due to unforeseen eventualities including hurricane or tropical storms. Hurricane season is June 1st – November 30th. Weather or beach conditions cannot be guaranteed and no refunds will be given from monies which have been paid or for providing lodging elsewhere unless the state or local authorities order mandatory evacuations. For any day(s) that the authorities order a mandatory evacuation order for in a “Tropical Storm/Hurricane Warning,” area, we will refund: Any unused portion of rent from a guest currently staying; any unused portion of rent from a guest that is scheduled to arrive, and wants to shorten the stay, to come in after the “Warning” is lifted; and any advance rents collected for a reservation that is scheduled to arrive during the “Warning” period.
Third Party Sites: Purchase at time of booking or go to www.generalitravelinsurance.com to purchase

PAYMENT METHODS:

The Guest should inform the Manager their mailing address and intended payment method.

  • Cash: Cash payments will only be accepted in person for those reservations made less than 14 days in advance or unless other arrangements made with owner/manager. Do not send cash through mail.
  • Check: We accept personal or certified checks from US bank accounts, or money order in EXACT AMOUNT DUE ONLY and must be postmarked within 24 hours of reservation request. Reservation requests where funds are not received by mail within 3 business days of request will be subject to cancellation.
    Made payable to: Bali Hai Beach Resort
    Checks can be mailed to:
    Bali Hai Beach Resort
    6900 Gulf Drive
    Holmes Beach, FL 34217
  • Credit card: Submit secured payment online by Credit/Debit Card/E-Check

CONTACT DETAILS & LOGISTICS:

Route information will be disclosed in a separate document.

Check-in is self check-in. The lockbox code with be provided in Arrival Information sent to the email on file of Registered Guest at least 14 days prior to check in.

RULES & RESTRICTIONS:

  1. Guest Restrictions: No daytime guests are allowed to stay overnight in the property if it exceeds the maximum overnight occupancy limit. Any person on property is the sole responsibility of Registered Guest.
  2. Check-in/Check-out: Check in (3 pm) and check out (10 am) times will be strictly enforced in order to allow time for housekeeping to clean property adequately between guests. Early check in and late check outs are only available with prior approval from manager and can not and will not be guaranteed. Early check-ins (12 noon) are available to be requested prior to arrival for additional fee plus tax. Late check-out requests (7 pm) are only available to be requested 24 hours prior to departure with prior approval and additional fee plus tax. Guests will inspect home upon arrival and report any issues directly to manager within 24 hours of arrival.
  3. Smoking/Pets: Smoking is not allowed inside or outside near any open windows or doors. This includes cigars, e-cigarettes, etc. Do not leave ashtrays or cigarette butts outside. No pets are allowed on the grounds at any time. Violation of the no pet or no smoking policy in rooms will be subject to a $250 additional cleaning fee.
  4. Noise: Guests should not create excessive noise at a level that disturbs neighbors; Code-enforced neighborhood quiet hours are from 10:00p.m. – 7:00a.m. Police can issue tickets and fines and will notify us for violations in neighborhood areas. Any repeated reported violations of this can result in eviction.
  5. Parking: Designated parking is limited to 1 vehicle.  Vehicles are to be parked in designated areas only with parking permit displayed at all times. Parking permit tags can be picked up at Front Office during business hours. Parking on the road and right of ways is not permitted.  Do not block entry of other parking areas or cars on property. Any illegally parked cars are subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner.
  6. Property/Grounds: Keep the property and all furnishings in good order. Doors and windows should be closed and locked when property is not occupied. Do not remove any items, including bath towels and linens (excluding beach chairs, umbrella, and beach towels) or throw any items away without first notifying the manager. In the event of anything broken or damaged, please notify the manager immediately. Please be respectable of grounds, shared spaces, and other guests at all times.
  7. Fire Safety. Only use appliances for their intended uses. Do not leave grills or stove/ovens unattended. Fire extinguishers are located outside by outdoor stairwells. Do not tamper with smoke detectors. Hearing-impaired smoke detectors are available upon request. Please notify owner/ manager if you require one during your stay. Familiarize yourself and guests with emergency exit maps.
  8. Housekeeping/Laundry: While linens and bath towels are included in the unit at the beginning of your stay, daily housekeeping service is not included in the rental rate. Additional housekeeping can be arranged at additional charge in advance. Used linens can be exchanged for clean linens during operating hours at laundry facility. Hours are posted at laundry facility.
  9. Garbage: Please bag all garbage from room and place in dumpster located in parking lot. Do not leave bagged garbage outside of door at any time. Do not put fish into dumpster.
  10. Pests: Florida has lots of bugs. Please be advised the building and grounds are routinely treated for pests. While every effort is made to use non-toxic treatments while rooms are vacant, pest control may be required to enter rooms in order to treat on schedule if needed. Follow recommendations regarding mosquito bite prevention. Please use caution with children who crawl on ground.
  11. Grills: Grills are provided as a courtesy for use by all guests. Please clean out the grill promptly following use and use caution when handling and disposing of hot coals or debris.
  12. Pool/Pool Area Rules:
    1. Pool hours are posted in pool areas. No swimming or entry in pool area is permitted outside posted hours.
    2. Appropriate bathing suits must be worn at all times.
    3. Please shower and remove all sand prior to entering pool.
    4. No glass or smoking is permitted in pool deck area.
    5. Children under_10_ need adult supervision at all times.
    6. All non-toilet trained children must wear swim diapers at all times.
    7. No food, diving, or horseplay are allowed in pool.
    8. Please be advised that pool area is slippery when wet so we discourage running in pool area.
    9. Swim and walk in pool area at own risk. There are no lifeguards on duty.
    10. We closely monitor the pool. Please allow pool maintenance staff to perform duties while on site.
    11. The pool is heated for your comfort. Generally speaking, our winter months are considered from November through April. During these months we do our best to ensure that the pools are heated to a temperature of 82 degrees. However, please be aware that we do occasionally get cold spells that can send the temperatures down into the 30’s for a few nights in a row. This will cause the pool water temperature to draw down to in the 70’s and a pool pump will automatically shut down if the outside temperature gets too cold. The pump will then kick back on in the morning and begin re-heating of the pool back to 82, which may take several days depending on the severity of the cold spell. Ultimately, these situations are beyond our control.
  13. Balconies: Supervise children at all times. Do not hang clothes, bathing suits, towels or any other items from railings. Do not stand on or lean on railings. Keep doors closed when not in use.
  14. Weather/Storms: Hurricane season is June 1st – November 30th. Weather or beach conditions cannot be guaranteed and refunds will only be given as outlined. Lightning is a real threat in Florida, take cover during storms. The pool area may be closed at any time at the discretion of manager without notice due to lightning or weather conditions.
  15. City Ordinances: Guests are responsible for familiarizing self and abiding by rules and instructions set forth in the ordinances in the city in which they are renting or visiting.
  16. Rental Binder: Rooms come equipped with a rental binder which provides all necessary information for guests may need during their stay including wifi information, rules, ordinances, local information, emergency contacts, location of emergency exits and hurricane preparedness and contact information. Please familiarize yourself with the contents of this binder.

INDEMNITY & LIABILITY

The Guest agrees to indemnify and hold owner/manager not responsible for any accidents, injuries, illness, or loss of personal belongings that occurs to any guests or visitors of guest while on the premises or its facilities. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to the premise. Guest agrees not to give code or key to unregistered guests or visitors.

Use of Property: Property is intended solely for the rental period and guest’s personal use. No use for business, trade, publicity, gatherings/meetings without explicit approval of Manager/owner. No illegal activities. Guest shall not assign his or her rights under this agreement, or sublet the property, in whole or part, to another party. This guarantees cancellation of reservation and/or immediate eviction from property. Owner retains the right to assign his or her rights under this agreement to a third party without notice.

Additional Terms

Construction/Home for Sale: In the event of neighboring construction or sale of home, Manager shall not be held responsible to provide any type of advance notification to incoming guests. Property views are subject to change due to construction that may occur. In the event the building is for sale, while all efforts are made to honor existing reservations Manager/Owner shall not be held responsible if Buyer does not honor existing reservations and are subject to refund per Cancellation Policy. 

Violations: Manager shall not be liable to guests or to any party for any type of issued violations, including but not limited to: traffic tickets, noise complaints, turtle ordinance violations, etc. The sole responsibility lies on the Registered Guest. The City of Holmes Beach police are authorized to ask anyone to leave premises to at any time. Failure to do so may result in arrest in violation of trespassing.

Failure of Equipment/Condition: In the event of failure of equipment to work, please notify us first so repairs can be made. Renter expressly waives and relinquishes any rights or claims against Owner or Manager for any damage that may result to renter from lack of maintenance, cleanliness, repair, defect including owners or managers for ordinary negligence. There will be no refund of all or part of the rental amount for any failure of any of the equipment to work. Maintenance and inspection of the unit may occur during your stay. In this case our service providers might require access to the unit, with or without formal notice.

Lost and Found: Manager is not be liable for any items left behind. The guest is responsible for any mailing/shipping charges.

Rental Rules: Guest agrees to abide by the Rental Rules at all times while on property and shall cause all members of the rental party and anyone else Guest permits on the property to abide by the following rules at all times while at the property.